Clerks Division



Tara Stephens,
Acting City Clerk

phone:  905-735-1700 ext. 2159



Clerks Division (Council Services)

The office of the City Clerk is responsible for various corporate and administrative functions and is in frequent contact with all municipal departments, elected officials, other levels of government and the general public.  

In addition to the duties of the Clerk as prescribed in the Municipal Act, 2001, as amended, the office of the City Clerk is responsible for the following:

  • Providing legislative support to Council
  • Preparing and coordinating Council and General Committee agendas and minutes
  • Recording Council and General Committee proceedings
  • Protecting and maintaining  the official records of the City of Welland (Minutes, By-laws, Agreements, corporate documents, and Municipal Voters' List)
  • Processing official correspondence to and from Council
  • Communicating Council's decisions to elected officials, departments and the public
  • Issuing Marriage Licenses
  • Providing service for civil marriages ceremonies
  • Issuing Lottery Licences (Bingos, Raffles, Nevadas) to charitable organizations and non-profit groups
  • Registering deaths as Division Registrar of the Province
  • Providing birth registration support to parents, hospitals, and midwives for the Province of Ontario’s Integrated Birth Registration Program
  • Providing assessment and local improvement information
  • Conducting Municipal Elections for Mayor, Councillors, Regional Councillors and Trustees for School Boards
  • Preparing and circulating land use notices with respect to rezonings, official plan amendments
  • Advertising vacancies to Boards and Committees of Council and coordinating appointments
  • Maintaining a record of appointments to Boards and Committees and terms of reference
  • Coordinating and circulating municipal clearance letters
  • Providing general information to the public and responsible for the Switchboard/Reception







            PHONE NUMBERS

General Inquiries
          905-735-1700 ext. 0

Communications; Council & Legislative Services; FOI; Municipal Elections
          905-735-1700 ext. 2280

Birth & Death Certificates; Marriage Licences
          905-735-1700 ext. 2154

Special Occasion Permits; City By-laws; Local Improvements
          905-735-1700 ext. 2155

Council Meeting Information
          905-735-1700 ext. 2152

Lottery Licenses
          905-735-1700 ext. 2153

Parking Violation Inquiries
          905-735-1700 ext. 2155

   or email: clerk@welland.ca