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Birth Certificates/Registrations

Under the Vital Statistics Act, the birth of every child born in the Province of Ontario must be registered with the Office of the Registrar General (Province of Ontario). The Province of Ontario has implemented an Integrated Birth Registration (IBR) Program designed to make the registration of a newborn’s vital birth information substantially faster to enable documents such as Birth Certificates, Social Insurance Numbers, Passports, etc. to be processed in a timelier and more secure manner. Please visit www.serviceontario.ca/newborn for further information regarding this program.

Birth Registrations

Birth registration in Ontario is a two-step process. Two forms must be submitted and matched in order for a birth registration to occur. The first form, the Notice of Live Birth form, is completed by medical staff and submitted to the Office of the Registrar General (Province of Ontario). The second form, the Statement of Live Birth form, is completed by parents of newborns using either a paper form which is then mailed directly to the Office of the Registrar General or the on-line Newborn Registration Service. It is the matching of these two forms that creates a birth registration.

Once the birth is registered, a birth certificate or certified copy of the birth registration can be obtained and used as proof of identity or to request documents such as Passports or Ontario Health Cards.

Yes.  The birth of every child born in the Province of Ontario must be registered within 30 days of the date of birth with the Office of the Registrar General.

If you didn’t register the birth within 30 days of the date of birth and your child was born one year ago or less, you can still participate in the Integrated Birth Registration (IBR) Program at www.serviceontario.ca/newborn.

If you didn't register the birth and your child was born more than one year ago, you need to contact the Office of the Registrar General at 1-800-461-2156 or 416-325-8305.

The Statement of Live Birth is your child’s permanent legal record and allows documents such as Birth Certificates and Social Insurance Numbers to be produced.   The birth registration form itself cannot be used as proof of identity.

Parent(s) will submit birth information either electronically or in paper format directly to the Office of the Registrar General (Province of Ontario) for processing.   Parents are encouraged to use the electronic Newborn Registration Service. 

To submit electronic birth information, please access the ServiceOntario website at www.serviceontario.ca/newborn.  If choosing the electronic format, you may also complete on-line applications for Birth Certificate, Social Insurance Number, and Canada Child Benefits, including the Ontario Child Benefit at the same time; this will make it easier and faster to obtain these documents. If both parents are going to be named on the birth registration, then both parents must be present at the computer during the process. 

If you are unable to or do not wish to electronically submit your baby’s birth information, parent(s) may opt to use the paper form (fill out the form ensuring the information is clear and accurate).  Paper forms will still be available at the Hospital or City Hall for parents who prefer to submit documents by mail.  Once you have completed and carefully reviewed the Statement of Live Birth, the parent(s) who are named on the Statement must sign the form as indicated.  Parent(s) will forward the paper form directly to the Office of the Registrar General at PO Box 4600, 189 Red River Road, Thunder Bay, ON  P7B 6L8.   Please be aware that this process takes considerably longer than the on-line process.

The Office of the Registrar General does not charge a fee for the registration of birth information; although, fees do apply for various other documents including Birth Certificates.

There is no fee to register birth information using the Integrated Birth Registration Program; however, the Province does charge a fee to process a Birth Certificate.

If you choose to use the fully electronic 4-in-1 Newborn Registration Service to register your baby's birth, it will take approximately 6 to 8 weeks from the time you submit the birth registration to complete the process.

If you choose to mail the paper version of the Statement of Live Birth form to the Office of the Registrar General (Province of Ontario), it may take approximately 4 months to complete the birth registration from the time your baby is born.

A birth registration contains information about a newborn and is used to create his or her permanent identity record. The birth registration form cannot itself be used as proof of identity or to request documents such as Passports or Ontario Health Cards. Information found on the birth registration is used to create a birth certificate.

Birth Certificates

During the on-line Integrated Birth Registration (IBR) process

When you register your baby’s birth using the on-line IBR process you will be prompted during the process as to whether you wish to apply for a Birth Certificate at the same time.  If you choose “yes”, you child’s Birth Certificate will be processed as well as the registration. 

Currently, the fee for a first time Birth Certificate (not replacement) is $25.00 for a short form (wallet-size) certificate, and $35.00 for a long form (certified copy of birth registration).   If applying for documents through the Premium On-line Service, a surcharge for each document will apply.

On-line application (for births that have already been registered)

If you choose not to apply for the Birth Certificate during the on-line IBR process, application for Birth Certificate can be made on-line at a later date at www.serviceontario.ca.  There are service options available on-line such as:  Regular On-line Service, 15 business days (plus delivery); and, Premium On-line Service, 5 business days (including delivery). 

PLEASE NOTE:  Service times only apply to births that have already been registered.  Currently, the fee for a first time Birth Certificate (not replacement) is $25.00 for a short form (wallet-size) certificate, and $35.00 for a long form (certified copy of birth registration).   If applying for documents through the Premium On-line Service, a surcharge for each document will apply.

Manual application (for births that have already been registered)

If you choose not to apply for a Birth Certificate on-line, you may apply for a Birth Certificate manually.  Forms for a manual application are available for in-person pick up at City Hall or on the Service Ontario website at www.serviceontario.ca.  The Birth Certificate application should be completed and forwarded directly to the Office of the Registrar General at PO Box 4600, 189 Red River Road, Thunder Bay, ON  P7B 6L8 for processing.  Currently the fee for a first time Birth Certificate (not replacement) is $25.00 for a short form (wallet-size) certificate, and $35.00 for a long form (certified copy of birth registration).   If you require faster service than 6-8 weeks, please apply on-line or contact the Office of the Registrar General at 1-800-461-2156 or 416-325-8305. 

Available at the Toronto counter only (please call 1-800-461-2156 or 416-325-8305 for address and service times) is Expedited Service of 10 business days plus delivery time, but you must provide Proof of Urgency*; or, Emergency Service of 2 business days plus delivery time, but Proof of Urgency* is required. A surcharge for each document will be charged.

*Proof of Urgency may include:

  • A medical emergency
  • A letter confirming new employment
  • A letter from a consulate or embassy confirming an appointment
  • Airline tickets
  • A letter confirming an appointment for an immigration hearing
  • Travel reservations
  • A wedding invitation, where the applicant is the bride or groom

Note: Other situations are subject to review.

Travel

Parents who anticipate a need for travel soon after birth, are advised to use the fully electronic 4-in-1 Newborn Registration Service to register the newborn's birth and apply for a birth certificate at the same time. If you did not order a birth certificate at the same time the birth registration information was submitted, you should apply for a birth certificate via the Office of the Registrar General Premium On-line or Emergency services for the quickest delivery at www.serviceontario.ca.

Genealogy Search information can be found here.

To find out more, please contact:

City of Welland – Clerk’s Division
60 East Main Street
Welland, ON L3B 3X4
Telephone: (905)735-1700 Ext 2154